1. Who Controls Your Personal Data?
The Controller of your personal data is ADR System with registered office in Poland, 80-285 Gdańsk, ul. Żeleńskiego 18, NIP 5840400543, REGON nr 190301820.
2. Where Do We Store Your Personal Data?
The data we collect is stored within the European Economic Area (herein: EEA). Each transfer of personal data is performed in accordance with applicable laws. If data is transferred outside the EEA, the Controller applies standard contractual clauses and Privacy Shield, as means of protection in regard to countries which the European Commission has found to apply inadequate levels of data protection.
3. Who Has Access to Your Personal Data?
We do not pass, sell or exchange your personal data with third parties for marketing purposes.
4. What Are the Legal Grounds for Data Processing?
Personal data is processed in accordance with the sprovisions of the Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (herein: GDPR).
At the time of collecting your personal data we will inform you of the legal grounds for its processing, of whether you are obliged to pass your personal data and of the possible consequences if you refuse to consent. We can process your data based on your consent, in order to perform the contract but also with regard to our legitimate interest. If we collect your personal data based on your consent, it is always fully voluntary, however, the lack of such consent disables such options as registering at our webpage.
5. What Personal Data do We Collect?
We collect and process the following data (required to register the User and set up an Account): e-mail address, password, first name and surname, country of origin, the name of the company, Tax Identification Number and phone number.
We collect, process and use the personal data you submit to us voluntarily – and only when you agree to it.
The information you submit is processed particularly for the purpose of supplying our service properly. At the point of data collection you will always be informed of the grounds and purpose for which we collect your data.
6. How do We Use Your Personal Data?
We only use the information you have provided in the way which is specified in this document, taking into account the type consent you have given. Before this information is used differently than specified in this document, we will inform you of the way and purpose for which it is to be used and in each case we will request your separate consent.
The User’s personal date is primarily used for the purpose of the proper maintenance of this webpage and the provision of service by electronic means, in particular:
– to conduct the registration process,
– to create an Account,
– to log into the Account,
– to provide service and ensure the proper functioning of the webpage,
– to enable contact between the service recipient and the service administrators.
Your personal data may be used for sending commercial information directly from the Service Provider and for sending the newsletter containing information on this service, new items and other information on the subject of this site – but only if you had expressed your consent during Registration.
We follow general rules applied to Internet connections to use data from our system logs, e.g. the IP address. All data collected in system logs, including operating data which record your website activity, are used by the Service in accordance with applicable laws, in particular for technical and statistical purposes.
7. How Long do We Store Your Personal Data?
We store your personal data over the period in which you use this Service, i.e. as long as you keep your Account. When you cancel your Account, your data will also be deleted.
8. What Are Your Rights?
You have the following rights with regard to the processing of your personal data:
• You can withdraw your consent at any time without stating the reason.
Your request may concern the purpose of the processing, e.g. you may withdraw your consent to receive marketing information, or it may address all purposes for which your data can be processed. Withdrawal of the consent to process your data for all purposes will result in the deletion of your account and we will no longer process your data. Withdrawal of the consent has no effect on past actions.
• The right to access your data
You are entitled to request to receive information on what personal data we store on you at any time. In order to do so, please contact us by e-mail on email@example.com and you will receive that information by e-mail.
• The right to transfer
When we process your personal data by automated means, based on your consent or agreement, you have the right to receive a copy of your personal data in a structured, commonly used and readable format. The copy can be sent to you or another data controller. Remember that this right is only applicable to the personal data provided.
• The right to correct you data
You can request the correction of your personal data at any time if it is inaccurate and to supplement incomplete data. In order to effect this right, you can edit your personal data from your personal account or contact us by e-mail on firstname.lastname@example.org and you will receive the confirmation of changes applied by e-mail.
• The right to erase your data
You have the right to erase the data we are processing. We will inform you if such erasure is not possible.
• The right to limit:
You have the right to request that we limit the scope of data processing under the following conditions:
– if you report that your personal data is incorrect, we must limit the processing until we verify its accuracy,
– if the processing is unlawful, you may not agree to the deletion of your personal data and instead, you may request that we limit its usage,
– if we no longer need your personal data but it is prerequisite that we keep it for the purpose of filing or dismissing a claim.
9. How Can You Use Your Rights?
We are serious about protecting your personal data, that is why we have created a dedicated e-mail address to which you can send all your questions regarding your personal data. In order to do so, please contact us by e-mail on email@example.com.
10. Data Protection Officer:
In order to guarantee that your data is always processed in a transparent and lawful way, we have appointed a Data Protection Officer. In order to contact our DPO, please write an e-mail on: firstname.lastname@example.org, adding in the subject “DPO”.
11. What Can You Do if We Process Your Data Improperly?
If you believe that we process your data improperly, please contact us by e-mail on email@example.com. You can also submit a complaint to the Inspector General for the Protection of Personal Data.
12. Security Measures.
We make every effort to ensure the best possible protection of your personal data, in particular, from data loss, improper use, unauthorised access or disclosure.
We are accountable for ensuring the confidentiality of your Account access data – your e-mail and password.
Please report any suspicions regarding the threat of data breach or unauthorised access on: firstname.lastname@example.org.
Despite of the use of advanced technical measures, we cannot fully guarantee the confidentiality of data stored and transferred on the Internet.
14. Final Provisions.
If you do not accept the provisions of this document you should cease to use this Service and delete your Account.
This document will apply from [26-05-2018].